Aiimi Local Government solutions are designed to accelerate the deployment of line of business solutions on top of corporate EDRMS platforms, thereby increasing the value of the investment beyond the typical use cases of reducing physical storage and increasing compliance. Each department within a council has specific and unique information management requirements that our solutions address. Aiimi solutions can be used as pre-packaged drop in products, or the basis for a bespoke solution.
Aiimi’s Document Management for Planning Services solution allows councils to capture, store and manage planning applications and supporting information. The solution also allows the council’s planning department to work with documents sent in by email and to access drawings in formats such as AutoCAD without having the software installed on their machines.
Planning applications are typically stored in a folder structure that emulates a simple case process so that the planning application can be simply related to any future appeals, consultation information, site information, correspondence and decision information. In addition, the filing structures used must be able to cater for a large number of planning applications over time, whilst remaining easy to navigate.
The solution includes facilities for scanning applications and other supporting information, creation of a case based folder structure, creation of unique planning identification numbers, storage of metadata regarding the application and reporting on outstanding and completed applications, workloads and outcomes.